Bookkeeping for Solopreneurs and Small Businesses
ClarityBooks
Cost-effective, dependable bookkeeping, backed by fractional CFO expertise, at a price that works for your business. Keep the work, share the load, or hand it off. You choose how involved you want to be. We make sure the numbers hold up.
When The books fall behind, everything gets harder.
You might not realize your books have a problem until a bank reviews your financial statements, an advisor questions your numbers, or you're preparing to sell your business.
And when your books fall behind, you're left chasing receipts instead of running your business, while the costs add up:
You can't tell if last month was profitable. The bank balance says one thing. Your gut says another.
Tax season turns into a scramble. Missing records, late nights, and a CPA asking questions you can't answer.
Your CPA spends time untangling the books. That time usually shows up on your bill.
Big decisions run on guesswork. Hiring, pricing, and equipment calls get made without real numbers behind them.
Clean books fix that. And the right level of help looks different for every owner.
A Stronger Financial Foundation, With CFO Leadership Behind It
ClarityBooks gives you a cost-effective, dependable bookkeeping foundation in QuickBooks Online. Keep the work in your hands with an expert in your corner. Share the load. Or hand it off.
ClarityBooks is part of Blue Oak Consulting, a Fractional CFO firm. This is our way of giving back to our solopreneur community and small businesses by making quality bookkeeping and financial oversight more accessible, so you can build your business on numbers you can trust.
On our Close, Close + Daily, and Clean-Up services, a Fractional CFO reviews the work before it reaches you.
Bookkeeping done to corporate standards.
Choose the level of support that fits
Three ongoing options, depending on how involved you want to be. Plus a
one-time Clean-Up if your books need to catch up first.
DO IT YOURSELF
ClarityBooks Support
You keep the books. We're your expert on call.
For owners who want to run their own books in QuickBooks Online and have someone knowledgeable to call when questions come up.
Answers to your bookkeeping and QuickBooks Online questions
Guidance on how to handle tricky transactions
A heads-up on items that need a closer look
Live support in monthly packages of 5 or 10 hours
Replies within 24 business hours
This fits if: you want to stay hands-on and need an expert to lean on.
DONE WITH YOU
ClarityBooks Close
You record the day-to-day. We close the month.
You keep entering daily transactions. We close the month, match your accounts to your bank and card statements, and send your monthly reports.
Month-end close, with accounts matched to your statements
Monthly financial reports (see what's included below)
Every close reviewed by a Fractional CFO or senior accountant
Books closed within 10 business days of month-end, once we have what we need from you
Replies within 48 business hours
This fits if: you can keep up with daily entries but want the month closed right.
DONE FOR YOU
ClarityBooks Close + Daily
We handle the bookkeeping. You run the business.
We record your transactions and close the month. You stay in the loop by sending records and answering questions when we need you.
Transactions recorded at least weekly, and daily whenever possible
Month-end close, with accounts matched to your statements
Monthly financial reports (see what's included below)
Every close reviewed by a Fractional CFO or senior accountant
Books closed within 10 business days of month-end, once we have what we need from you
Replies within 48 business hours
This fits if: you'd rather spend your time on customers and crew than on data entry.
Not sure which option fits? Let's figure it out together.
Need to get your books caught up first?
ClarityBooks Clean-Up
A one-time project: Start with a clearer picture of where your business stands.
Months behind? Accounts that don't match the bank? Transactions in the wrong place? Clean-Up starts with an assessment of your records. Then we agree on exactly what to fix before any work begins.
Depending on what we agree, Clean-Up can include:
• Catching up on backlogged transactions
• Fixing miscategorized entries
• Matching past accounts to your bank and card statements
• Documenting anything that can't be resolved
• Weekly progress updates and a completion summary
• Final review by a Fractional CFO or senior accountant
Clean-Up is billed hourly. Every set of books is different, so we don't promise a fixed finish date. You get a progress update every week, so you always know where things stand.
Practical Support. Real Business Impact.
Good accounting support should help business owners spend less time chasing their numbers and more time running their businesses.
Lower Accounting Costs
Our existing accounting client saves approximately $300 per month and pays less than half of what the previous firm charged.
Support When It Matters
When a logistics client's only accountant became unexpectedly unavailable for two weeks, our team stepped in within two days to keep vendor payments, customer invoicing, and cash application moving.
What Business Owners Tell Us
What you get every month
For Close and Close + Daily clients
After each month-end close, you receive a standard report package. It confirms your books are closed and shows how the month compares.
Profit and Loss: did you make money this month?
Balance Sheet: what you own and what you owe
Cash Flow Statement: where your cash came from and where it went
Reconciliation reports: proof your books match the bank
Side-by-side comparisons: this month vs. last month, vs. the same month last year, and year-to-date vs. last year
Big changes flagged: line items that moved significantly, so nothing important slips by
Close summary: any open items or questions for you
The package shows you what changed. Understanding why, and deciding what to do about it, is Fractional CFO work available through ClarityPlus Strategy and ClarityPlus Advisory.
For Support clients
You run your own reports in QuickBooks Online, and we can show you how during your support hours.
Who ClarityBooks is for
Solopreneurs and small businesses with annual revenue under $1 million that want books they can trust.
That includes trades and service businesses, small shops, and owner-run companies of every kind.
ClarityBooks is a fit if:
Your books are behind, messy, or you're not sure you can trust them
You're tired of guessing whether you're profitable
You want your CPA to get clean records at tax time
You want to know where your business stands every month
You use QuickBooks Online
Bookkeeping backed by a Fractional CFO firm
Most small businesses don't need a full finance department. But they still deserve reliable financial records and access to sound financial perspective.
ClarityBooks brings together practical bookkeeping support and the leadership of Blue Oak Consulting, a fractional CFO firm.
It's an approach built around helping solopreneurs and small business owners maintain a stronger financial foundation without the cost of building an in-house finance team.
Quality financial support shouldn't be out of reach just because your business is still growing.
Getting started is simple
Four steps from first call to clean books.
1
Book a discovery call
Tell us about your business, how you handle your books today, and where you want help.
2
Pick the right fit
We recommend a service level and confirm who does what. If your books need catching up, we scope a Clean-Up first.
3
Get set up
Once your agreement, QuickBooks Online access, and records are in, we aim to have you up and running within 5 business days.
4
Start your monthly rhythm
Your service starts right away. You'll know exactly what we need from you and when.
How Operations Show
Up in the Numbers
Cost Behavior and
Margin Basics
Pricing, Discounts, and
Profitable Decisions
Waste, Quality, and
Hidden Profit Leaks
Capacity, Utilization, and
Operating Leverage
Cash Flow and
Working Capital
KPIs, Budgeting
and Forecasting
Financial Leadership and
Your Self-Review System
Clean books are just the start
Once your books are solid, you can put them to work. When you're ready,
Blue Oak's other services build on the same foundation:
ClarityCash
A rolling weekly cash forecast, so you see tight spots before they hit.
ClarityCore
A budget, a forecast, and a monthly look at how actual results compare to the plan.
ClarityPlus
ClarityCash and ClarityCore working together, with Fractional CFO options when you need strategic guidance.
Start with clean books. Grow when you're ready.
What's included, and what's not
ClarityBooks works in QuickBooks Online only. Every service includes communication with your CPA for tax purposes. Your exact scope is confirmed in your engagement agreement.
Not included in standard ClarityBooks service:
❌ Paying your bills (accounts payable)
❌ Invoicing and collections (accounts receivable)
❌ Processing payments
❌ Payroll entries
❌ 1099 preparation or filing
❌ Strategic financial advice (available through ClarityPlus Strategy and ClarityPlus Advisory)
Ready for books you can trust?
Book a discovery call. We'll talk through your business, how you manage your books today,
and which ClarityBooks option fits. No pressure. No jargon.
Frequently asked questions
Do I need to use QuickBooks Online?
Yes. QuickBooks Online is the only platform ClarityBooks supports today.
How much of my bookkeeping will you handle?
That depends on the option you choose. With Support, you keep the books and we coach you. With Close, you enter daily transactions and we close the month. With Close + Daily, we do both.
What if my books are already behind?
We start with a Clean-Up assessment, agree on what needs fixing, then get you caught up. Catch-up work is scoped separately from your monthly service, so you know exactly what you're paying for.
Who reviews my books?
On Close, Close + Daily, and Clean-Up, a Fractional CFO or senior accountant reviews the work before it reaches you.
When will my books be closed each month?
For Close and Close + Daily, within 10 business days after month-end, once we have your records and answers to any questions.
How soon can I get started?
We aim to have you up and running within 5 business days of receiving your signed agreement, QuickBooks Online access, and records.
Will I get monthly reports?
Yes, with Close and Close + Daily. Support clients run their own reports in QuickBooks Online. Clean-Up clients receive a completion summary.
How much does it cost?
Pricing depends on the option you choose. Support is sold in monthly packages of 5 or 10 hours, and Clean-Up is billed hourly. We walk through pricing on your discovery call.
Do you provide financial advice?
Standard ClarityBooks covers bookkeeping. When you want help interpreting your numbers and planning ahead, ClarityPlus Strategy and ClarityPlus Advisory offer Fractional CFO support.
How do I know which option fits my business?
Book a discovery call. We'll talk through how you work today and recommend the right fit.
